2026 Team Coordinator Guide
Los Gatos Little League | Everything you need for a successful season
Your Role as Team Coordinator
Team Coordinators (TCs) are the connective tissue between the league, coaches, and families. Your job is to keep communication flowing, make sure families have what they need, and ensure your team is set up for a smooth, fun season.
The most important things to keep in mind:
Team Coordinator Season Checklist
Pick up uniforms from the League Equipment Director if requested by the Team Manager. The league provides: team jersey, hat, socks, and belt. Note: uniforms were ordered before all registrations were finalized, so sizing conflicts may occur. Please work with what you have before requesting replacements, as reordering is a lengthy process.
Communicate gear requirements to parents. Families are responsible for providing: helmet, approved bat, pants (color selected by Team Manager), cup (AA and above), glove, and non-metal cleats.
Prepare jerseys. Arrange to have last names printed on the back of each jersey and Little League patches adhered to the left sleeve (stitched or adhesive). Names on the back of the hat are optional. Sprockets and Out of the Envelope in Los Gatos are great options for about $12-18 per jersey. You can ask each family to contribute to this cost and collect the funds.
GameChanger. Your manager will setup gamechanger for your team with the league. Do not create your own Gamechanger.Please encourage the team to download and use GameChanger for practice and game schedules, team messaging, and score tracking.
Promote volunteer sign-ups. Send a reminder to your team aboutTrackitForward so parents can find and claim volunteer shifts early.
Remind parents about Track it Forward. Each family must complete 6 volunteer hours per registered player and log those hours themselves in Track it Forward. Remind parents at the start of the season and periodically throughout.
You are a communicator and reminder, not a tracker. It is each family’s responsibility to log their own volunteer hours in Track it Forward. Your job is to remind them — not to track it on their behalf. If you are concerned a family will not be able to complete their volunteer hours by end of season, direct them to the Volunteering Director, Risa Harrison: [email protected].
Review Snack Shack training videos. In lieu of an in-person orientation, training videos are posted on the Snack Shack Tutorial page. Please review before the season starts.
Coordinate snack shack cards. Encourage parents to order snack shack cards for their children. You can coordinate ordering them for your team. See the Snack Shack Cards FAQ section below.
Plan end-of-season celebration. Collect funds and coordinate the end-of-season party and coach gifts. Each team receives a picture plaque with a team photo for their manager and one assistant. These are provided by the league.
Snack Shack
Opening & Closing (Jrs/Majors/AAA TCs)
The home team TC for the first game of the day is responsible for opening the Snack Shack.
The home team TC for the last game of the day is responsible for closing the Snack Shack.
The home team TC for weeknight games is responsible for opening and closing the Snack Shack.
Training videos covering all opening and closing procedures are available on the Snack Shack Tutorial page. There will be no cash this season, which keeps the process straightforward.
If there is trash around the field, or it looks like any jobs were not done to help close up the field correctly, please discuss with your manager or a Board member on site. We need everyone’s help to keep our fields at their best and respect our school and town fields. (In addition to it being bad form, we also get fined if we leave the fields a mess).
Snack Shack Cards FAQ
Background — Beginning in 2023, LGLL went fully cashless and discontinued paper snack shack cards due to safety and fraud concerns.
System — Each location (Baggerly, Balzer, and Fisher) uses a Square terminal that accepts gift cards and credit cards via tap, swipe, and chip. The Fisher location connects via a mi-fi device that should remain plugged in and on at all times.
Gift cards — Existing cards do not need to be replaced. They can be reloaded at any snack shack location using a credit card.
How to load a gift card balance:
On the Square device, tap “Gift Cards” from the main screen under Library
Swipe or enter the gift card number
Add the desired value, review the sale, and charge — customer pays via credit card
Setting up your team with cards — Many TCs set their team up with cards for post-game treats. Kids love grabbing an Icee or hot dog with teammates, and it brings families together across the various fields. Snack shack visits also serve as a league fundraiser. This is encouraged over individual team snacks but is entirely up to you.
To order snack shack cards: Order Form →
Q: Can I check my card balance online?
Yes. Visit squareup.com/gift/MLS7VRPHHPM9G/check-balance
Q: What is the recommended amount to load?
A good starting range is $3–$5 per game per child. Cards can always be reloaded if the balance runs low.
Volunteer Hours & Track it Forward
Requirement: 6 hours per registered player per season.
Qualifying shifts include: snack shack, evaluation day, opening day, field prep, head coach, assistant coach, and team coordinator, among others.
Your role: Remind families to sign up for shifts and log their completed hours. You are not responsible for tracking hours on their behalf.
Parents log hours directly in Track it Forward using the email address they used to register for Little League.
If a family has not completed their hours by end of season, direct them to: Risa Harrison – [email protected]. Families can also buy out of the requirement for $750 per player.
💡 Did you know? You may be able to turn your volunteer hours into dollars for LGLL at no cost to you if your employer offers a Volunteer Grant Program. Check if your company participates via Double the Donation.