Website Manager

Welcome to Los Gatos Little League!

Constitution & Bylaws

LOS GATOS LITTLE LEAGUE CONSTITUTION AND BYLAWS

 

ARTICLE I - NAME
This organization shall be known as the Los Gatos Little League, hereinafter referred to as "Local League".

 ARTICLE II - OBJECTIVE

SECTION 1
Volunteer Project. The Local League is an adult, volunteer work project constructed, supervised and assisted by parents who want to extend this benefit to their children. The objective of the Local League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens. Parents and other community members are responsible for taking the initiative to make the Local League successful.

 SECTION 2
To achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501(c)(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

 ARTICLE III - MEMBERSHIP
SECTION 1
Eligibility. Any person sincerely interested in active volunteer participation to further the objective of this Local League may apply to become a Member.

 SECTION 2
Classes. There shall be the following classes of Members:

(a) Player Members. Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties or obligations in the management or in the property of the Local League.
(b) Regular Members. Any adult person actively interested in volunteering and furthering the objectives of the Local League may become a Regular Member upon completion and acceptance of an approved Little League Volunteer Application. The Local League Secretary in coordination with the Information Officer shall maintain the roll of membership to qualify voting members. Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board, Committee Members, Field Crew Volunteers, Concession Volunteers, Scorekeepers and other elected or appointed officials must be active Regular Members in good standing.
NOTE: Upon acceptance of a Little League Volunteer Application, Regular Members of the Local League automatically include all duly elected or appointed Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board, Committee Members, Field Crew Volunteers, Concession Volunteers, Scorekeepers and any other person who is recognized by the President as a volunteer in the Local League.
(c) Honorary Members. Any person may be elected as an Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors but shall have no rights, duties or obligations in the management or in the property of the Local League.
(d) Sustaining Members. Any person not a Regular Member who makes a financial or other contribution to the Local League may by a majority vote of the Board of Directors become a Sustaining Member, but such person shall have no rights, duties or obligations in the management or in the property of the Local League.
(e) As used hereinafter, the word "Member" shall mean a Regular Member unless otherwise stated.

 SECTION 3
Other Affiliations.

(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.
(b) Regular Members should not be actively engaged in the promotion and/or operation of any other baseball/softball program.

 SECTION 4

Suspension or Termination. Membership may be terminated by resignation; failure to submit an accepted Little League Volunteer Application prior to the the end of any registration period including Fall Ball or action of the Board of Directors as follows.

(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted

Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player's parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player's right to future participation by two-thirds vote of those present at any duly constituted meeting.

 

 

ARTICLE IV - DUES FOR REGULAR MEMBERS

There shall be no dues for Regular Members.

 

ARTICLE V - GENERAL MEMBERSHIP MEETINGS

SECTION 1

Definition. A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required. The President may provide secure electronic voting (“E-Voting”) for all actions and secure electronic document review to

Members for up to seven (7) days after commencement of any General, Annual or

Special Membership Meeting where such meeting shall automatically adjourn at the close of E-Voting or electronic document review for said meeting.

 

SECTION 2

Notice of Meeting. Notice of each General Membership Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least seven (7) days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting.

 

SECTION 3

Quorum. At any General Membership Meeting, the presence in person or representation by absentee or E-Voting ballot of ten (10) percent of the Members (as defined in Article

III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.

 

SECTION 4

Voting. Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the President may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.)

Voting may occur in person or remotely by electronic means (“E-Voting”) as determined by the President. The President may establish procedures for E-Voting including how the voting shall occur (e.g., by email, on a secure website or some other electronic means) and over what time period including up to seven (7) days after commencement of any actual meeting.

 

SECTION 5

Absentee or E-Voting Ballot. For the expressed purpose of accommodating a Regular

Member in good standing who cannot be in attendance at the Annual Meeting, any

General Membership Meeting at which new Board members will be elected, or any other meeting of the General Membership, an absentee or E-Voting ballot may be submitted by any individual who is a Member, as defined in Article III, Membership. Such absentee or

E-Voting ballot may be submitted by electronic means (e.g., by email, on a secure website or some other electronic means) and/or in written form, as determined by the President. If submitted in written form, the absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election.

The Secretary shall count all absentee or E-Voting ballots and report the total number to the President or the Chairman of the Meeting, as applicable, immediately after the voting period ends as prescribed by the President. The Secretary shall then publish the results to the Members.

 

SECTION 6

Annual Meeting of the Members. The Annual Meeting of the Members of the Local

League shall be held the first Tuesday in June of each year at such time and place as specified by the President, for the purpose of determining the number of Directors, electing the Board of Directors, receiving reports, reviewing and amending the Constitution, and for the transaction of such business as may properly come before the meeting.

(a) The Membership shall receive at the Annual Meeting of the Members of the Local

League a report, verified by the President and Treasurer, or by a majority of the

Directors, showing:

(1) The condition of the Local League, to be presented by the President or his/her designee;

(2) A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained;

(3) The whole amount of real and personal property owned by the Local League, where located, and where and how invested;

(4) For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made;

(5) The names of the persons who have been accepted as Regular Members in the Local League during such year. This report shall be filed with the records of the Local

League and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League International.

(b) At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number of

Directors elected shall be not less than eight (8) and not more than fifteen (15).

(c) The Members shall elect at a minimum the Officer positions listed below and the

Board shall include a minimum of one manager and one volunteer umpire. The Director's term of office shall continue until a successor is elected and qualified under this Constitution.

 

SECTION 7

Special General Membership Meetings. Special General Membership Meetings of the

Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of at least twenty-five (25) Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General

Membership Meeting shall be scheduled to take place not more than thirty (30) days after the request is received by the President or Secretary.

 

SECTION 8

Rules of Order for General Membership Meetings. Robert's Rules of

Order shall govern the proceedings of all General Membership Meetings, except where same conflicts with this Constitution of the Local League.

 

ARTICLE VI - BOARD OF DIRECTORS

SECTION 1

Authority. The management of the property and affairs of the Local League shall be vested in the Board of Directors.

 

SECTION 2

Increase in Number. The number of Board of Directors so fixed at the Annual Meeting may be increased at any General Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All duly held elections of additional Directors shall be by majority vote of all

Regular Members present or represented by a properly executed and signed absentee or

E-Voting ballot filed with the Secretary prior to or up to seven (7) days after the election meeting.

 

SECTION 3

Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular

Board meeting or at any Special Board Meeting called for that purpose.

 

SECTION 4

Board Meetings, Notice and Quorum. Regular meetings of the Board of Directors shall be held within 30 days of the Annual Meeting and on such days thereafter as shall be determined by the President except as provided below.

(a) When deemed advisable, the President shall, or the Secretary shall at the request in writing of seven (7) of the Directors, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.

(b) Notice of each Regular or Special Board Meeting shall be given by the Secretary personally, electronically or by mail to each Director at least three (3) days before the time appointed for the meeting to the last recorded address of each Director. In emergency situations, the three-day notice of a Board Meeting may be waived by a motion of the majority of the members of the Board of Directors at such meeting where insufficient notice was provided.

(c) Fifty (50) percent of the members of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted.

(d) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the President may invite, admit and recognize guests for presentations or comments during Board meetings.

 

SECTION 5

Election of Officers. The Board shall meet to elect Officers within thirty (30) days of being elected.

 

SECTION 6

Duties and Powers. Immediately upon election of the Officers, the Board of Directors shall assume the performance of its duties. The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings including E-Voting, calling and holding meetings via electronic devices when E-Voting occurs after said meeting and electronic document review. The Board may adopt such rules and regulations for the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution. The Board shall have the power by a two-thirds vote of those present at any regular Board or Special

Board Meeting to discipline, suspend or remove any Director or Officer or Committee

Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a,b).

 

SECTION 7

Appointments. The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each.

Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the Regular Members or have been elected to fill a vacancy on the Board.

 

SECTION 8

Rules of Order for Board Meetings. Robert's Rules of Order shall govern the proceedings of all Board of Directors meetings, except where same conflicts with this Constitution of the Local League.

 

ARTICLE VII - DUTIES AND POWERS OF THE OFFICERS

SECTION 1

Required Officers. The Officers of the Board of Directors shall include, at a minimum, the President, one or more Vice Presidents, Treasurer, Secretary, one or more Player Agents, Coaching and Clinics Director, Information Officer and a Safety Officer.

 

SECTION 2

President. The President shall:

(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.

(b) Present a report of the condition of the Local League at the Annual Meeting.

(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.

(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.

(e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.

(f) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.

(g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.

(h) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

 

SECTION 3

Vice President. The Vice President shall:

(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board of Directors so to act. When so acting, the Vice President shall have all the powers of that office.

(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.

(c) Serve as ex-officio member of all committees.

(d) When more than one Vice President is elected, the President shall designate one as the

Executive Vice President who shall perform the above described duties.

 

SECTION 4

Secretary. The Secretary shall:

(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records in coordination with the Local

League Information Officer.

(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.

(c) In coordination with the Information Officer, maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.

(d) Keep the minutes of the meetings of the Members, the Board of

Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

(e) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

(f) Notify Members, Directors, Officers and committee members of their election or appointment.

(g) At the discretion of the Board of Directors serve as Chairperson of the Nominating Committee.

 

SECTION 5

Treasurer. The Treasurer shall:

(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

(b) Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.

(c) Cause to keep records for the receipt and disbursement of all monies and securities of the Local League, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.

All disbursements by check must have dual signatures.

(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.

(e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.

(f) Serve as Chairperson of the Finance and Fundraising Committee.

 

SECTION 6

Player Agent. The Player Agent shall:

(a) Record all player transactions and maintain an accurate and up-to-date record thereof.

(b) Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

(c) Conduct the tryouts, the player draft and all other player transaction or selection meetings.

(d) Prepare the Player Agent's list.

(e) Prepare for the President's signature and submission to Little League International, team rosters, including players' claimed, and the tournament team eligibility affidavit.

(f) Notify Little League International of any subsequent player replacements or trades.

(g) Serve as a member of the Coaching and Clinics Committee.

 

SECTION 7

Safety Officer. The Safety Officer shall:

(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of Little League Baseball.

(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.

NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:

(1) Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.

(2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.

(3) Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.

(c) Serve as Chairperson of the Safety Sub Committee.

 

SECTION 8

Information Officer. The Information Officer shall:

(a) Serve as Chairperson of the Information and Public Relations Committee;

(b) Manage the league's home page and graphical marks and publications;

(c) Manage the online registration process and ensure that league rosters are maintained on the site;

(d) Assign administrative rights to league volunteers, committee members and teams;

(e) Cause to collect and ensure that AAA and Majors level game scores are properly kept by trained volunteers and officially maintained and updated online highlights only on a weekly basis;

(f) Develop a public relations program and collect, post and distribute league news, information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, Local League Members and media;

(g) Serve as primary contact person for Little League and myteam.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International.

(h) Recommend to the President for approval by the Board of Directors a Chairperson and Sub Committee members to serve on the Events Sub Committee or any other committee created by the Board of Directors.

 

SECTION 9

Coaching and Clinics Director. The Coaching and Clinics Director shall

(a) Serve as Chairperson of the Coaching and Clinics Committee and coordinate all activities with committee members;

(b) Represent all coaches/managers in the Local League;

(c) Develop and present to the Board of Directors a player, coach/manager training budget;

(d) Develop and implement league-wide training and clinical programs for players, coaches and managers;

(e) Order and distribute training materials to players, coaches and managers;

(f) Coordinate specialty mini-clinics as necessary for players, coaches and managers;

(g) Serve as the contact person for Little League and its manager-coach education program for the league.

(h) Assist with coordination of all activities of the All-Star Tournament Sub Committee.

(i) Assist with coordination of all activities of the Protest and Disciplinary Sub Committee.

(j) Assist with coordination of all activities of the Rules Committee.

 

 

ARTICLE VIII - EXECUTIVE COMMITTEE

SECTION 1

The President shall appoint with approval from the Board of Directors an Executive

Committee which shall consist of not less than three (3) nor more than five (5) Directors, one of whom shall be the President of the Local League.

 

SECTION 2

The Executive Committee shall advise and assist the Officers and Directors of the Local

League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the President, but in no event will the Executive Committee have authority over the Board of Directors.

 

SECTION 3

At any meeting of the Executive Committee, a majority of the total number of members appointed to serve on the Executive Committee shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.

 

ARTICLE IX - OTHER COMMITTEES

SECTION I

Nominating Committee. The Board of Directors shall appoint a Nominating Committee consisting of not less than three (3) nor more than five (5) Directors and not less than one (1) nor more than three (3) non-Director Regular Members. The Secretary may serve as

Chairperson of the Nominating Committee and shall in coordination with the Committee members investigate and determine the best means to consider eligible candidates and submit at the Annual Meeting a slate of candidates for election to the Board of Directors.

Subsequent to the election of the Board of Directors, the Committee shall submit for consideration by the Board of Directors a slate of Officers and Committee Members at the first Board of Directors Meeting after the Annual Meeting. The Committee shall investigate and consider eligible candidates and submit the names of candidates to be considered by the Board of Directors in the filling of all vacancies that may occur.

 

SECTION 2

Finance and Fundraising Committee. The Board of Directors shall appoint a Finance and Fundraising Committee consisting of not less than three (3) nor more than five (5)

Directors and not less than three (3) nor more than five (5) non-Director Regular Members. The Treasurer shall serve as Chairperson of the Committee and in coordination with the Committee members shall investigate and determine the best means of financing the Local League including team sponsorships, fees and other fundraising activities. The

Board of Directors shall appoint an independent three (3) member Audit Sub-Committee consisting of two (2) Directors not currently serving on the Finance and Fundraising Committee and one (1) non-Director Regular Member. The President, Treasurer or signatories of checks are not eligible to serve on the Sub-Committee. The Sub-Committee shall annually review the Local League's books and records using Generally Accepted

Accounting Principles prior to the Annual Meeting and attach a statement of its findings to the annual financial statement of the President and Treasurer; or may, if directed by the

Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such review.

 

SECTION 3

Fields and Facilities Committee. The Board of Directors shall appoint a Fields and

Facilities Committee consisting of not less than three (3) Directors and not less than three

(3) non-Director Regular Members. The Director of Fields and Facilities shall serve as

Chairperson of the Committee and shall in coordination with the Committee members investigate and determine the best means to develop and maintain the fields and facilities of the Local League. It shall be responsible for repair and improvement recommendations, coordination of normal maintenance, and supervise the performance of approved projects. The Committee shall be responsible for the care and maintenance of the playing fields, buildings, grounds and other facilities. The Committee shall operate within the amount appropriated in the approved budget for that purpose. The Fields and

Facilities Committee shall cooperate with a three (3) member Safety Sub Committee consisting of the Safety Officer, Director of Fields and Facilities and the Chief Umpire.

The Safety Officer shall serve as Chairperson of the Safety Sub Committee and in coordination with the Sub Committee members investigate and determine the best means to develop and implement a league safety plan and to ensure safe playing conditions for all playing and practice fields and facilities.

 

SECTION 4

Equipment Committee. The Board of Directors shall appoint an Equipment Committee consisting of not less than three (3) Directors and at least one (1) non-Director Regular Member. The Equipment Director shall serve as Chairperson of the Committee and shall in coordination with the Committee members investigate and determine the best means to secure bids on needed uniforms, supplies and playing equipment and make recommendations for their purchase to the Board. The Committee shall be responsible for the proper issuance of such uniforms and Little League Official Patches for all levels of play, supplies and playing equipment and for the repair, cleaning and storage thereof at the close of the season.

 

SECTION 5

Coaching and Clinics Committee. The Board of Directors shall appoint a Coaching and

Clinics Committee consisting of not less than three (3) nor more than five (5) Directors and not less than three (3) nor more than five (5) non-Director Regular Members. The

Coaching and Clinics Director shall serve as Chairperson of the Committee and shall in coordination with the Committee members investigate and determine the best means to recruit and interview prospective mangers and coaches, including those for the Minor

League teams and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of Directors. The Committee shall establish a budget and cause to develop comprehensive, league-wide player, coach and manager clinical and training programs.

(a) It shall with approval of the Board of Directors establish a Protest and Disciplinary

Sub Committee during the playing season and observe the conduct of the managers, coaches and players and report its findings to the President of the Local League. The Sub

Committee Members shall be the President, at least one of the Player Agents, the Chief

Umpire, and the Coaching and Clinics Director provided the protest or disciplinary action does not involve the Player Member child of one of the required Sub Committee

Members in which case the member shall recuse him/herself in said proceedings. It shall, at the request of the President or Board of Directors, investigate complaints concerning managers, coaches or players and make a report thereof to the President or Board of

Directors as the case may be. All aspects of any and all investigations involving managers, coaches or players even in regards to Local League manager or coach survey reviews shall be kept confidential at all times. The Sub Committee shall also investigate and resolve all protested games during the season.

(b) It shall with approval of the Board of Directors establish an All-Star Tournament Sub Committee which will coordinate All-Star Tournament activities.

(c) It shall with approval of the Board of Directors establish a Rules Sub Committee which shall propose and develop local rules for all levels of play with special emphasis on the development of instructional guidelines or rules for the younger levels of play.

(d) Develop and implement comprehensive, league-wide training and clinical programs for players, coaches and managers;

(e) Order and distribute training materials to players, coaches and managers;

(f) Coordinate specialty mini-clinics as necessary for players, coaches and managers;

(g) Assist in coordination with the Information Officer to collect and ensure that AAA and Majors level game scores are properly kept by trained volunteers and officially maintained and updated online highlights only on a weekly basis.

 

SECTION 6

Umpire Committee. The Board of Directors shall appoint an Umpire Committee consisting of not less than three (3) Directors and up to three (3) non-Director Regular Members. The volunteer umpire who is elected to the Board of Directors by the Members shall serve as Chief Umpire who shall serve as Chairperson of the Committee and shall in coordination with the Committee members investigate and determine the best means to recruit, interview and recommend to the President for appointment a staff of umpires.

When appointed, the staff of umpires shall be under the personal direction of the Chief

Umpire, who shall train, observe and schedule the staff. Preference shall be to recruit, train and schedule volunteer umpires whenever possible.

 

SECTION 7

District Committee. The Board of Directors may appoint a District Committee consisting of the Local League President as chairman and one (1) other Director and the All-Star Tournament Sub Committee Coordinator. The Committee shall assist the District

Administrator in inter-league district functions including the selection of members of the

District Administrator's Advisory Committee and the selection of tournament sites and area tournament directors.

 

SECTION 8

Concessions Committee. The Board of Directors shall appoint a Concessions Committee consisting of not less than three (3) nor more than five (5) Directors and not less than five (5) nor more than ten (10) non-Director Regular Members. The Concessions Director shall serve as Chairperson of the Committee and shall in coordination with the

Committee members investigate and determine the best means to review, evaluate and implement concession programming including menus and the nutritional value thereof and make recommendations to the Board for approval. The Committee shall coordinate all scheduling of an all-volunteer work force during all working business hours. The

Committee shall propose and develop a sound nutritional program of snacks, drinks, meals and merchandise and with approval of the Board of Directors shall implement said program. The Board of Directors shall approve in advance all menu programs, projects and actions of the Concessions Committee.

 

SECTION 9

Information and Public Relations Committee. The Board of Directors shall appoint an

Information and Public Relations Committee consisting of not less than two (2) nor more than five (5) Directors and not less than three (3) nor more than six (6) non-Director Regular Members. The Information Officer shall serve as Chairperson of the Committee and shall in coordination with the Committee members investigate and determine the best means to manage the league's information and communication needs. The Committee shall assist with and oversee:

(a) The management of the league's home page and graphical marks and publications;

(b) The management of the online registration process and ensure that league rosters are maintained on the site;

(c) The management of AAA and Majors level game scores are properly kept by trained volunteers and officially maintained and updated online highlights only on a weekly basis;

(d) Develop a public relations program and collect, post and distribute league news, scores and standings, league signs and graphics and information on League activities including direct dissemination of fund-raising and sponsor activities to Little League

International, district, public, Local League Members and media;

(e) Recommend to the President for approval by the Board of Directors a Chairperson and Sub Committee members to serve on the Events Sub Committee or any other committee created by the Board of Directors.

 

ARTICLE X - AFFILIATION

SECTION 1

Charter. The Local League shall annually apply for a charter from Little League

Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

 

SECTION 2

Rules and Regulations. The Official Playing Rules and Regulations as published by

Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.

 

 

SECTION 3

Local Rules. The local rules of this Local League shall be developed and proposed by the

Rules Sub Committee with the approval of the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball,

Incorporated, nor shall they conflict with this Constitution. The local rules of this Local

League shall expire at the end of each fiscal year, and are not considered part of this Constitution. (See Article XI, Section 7 for fiscal year of this league.)

 

ARTICLE XI - FINANCIAL AND ACCOUNTING

SECTION 1

Authority. The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.

 

SECTION 2

Contributions. The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.

 

SECTION 3

Solicitations. The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the Local League treasury.

 

SECTION 4

Disbursement of Funds. The Board shall not permit the disbursement of

Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the Local League

Treasurer and also by the President when so required by this Constitution

 

SECTION 5

Compensation. No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member.

 

SECTION 6

Deposits. All monies received, including Concession Funds, shall be deposited to the credit of the Local League.

 

SECTION 7

Fiscal Year. The fiscal year of the Local League shall begin on October 1 and shall end on September 30.

 

SECTION 8

Distribution of Property upon Dissolution. Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.

 

ARTICLE XII - AMENDMENTS

This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting. Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval before implementation. This Constitution was approved by the Los Gatos Little League Membership on June ___, 2008.

 

____________________________________________

Jim Hori

President

Los Gatos Little League

Copyright © 2018 Los Gatos Little League
Welcome to Los Gatos Little League!
Privacy Statement |  Terms Of Use |  TSHQ License Agreement  Log In